Proposal
CATALOGING FOREIGN
RELATIONS OF THE UNITED STATES
To provide better access to the series and
standardize cataloging for the four CONSORT schools.� Following current docs cooperative cataloging
practice, one school takes primary responsibility for the cataloging of this
set (item number 872-B). �
1.� Main series bib records
����������� Use three OCLC bib records for the whole series for all 4 schools
����������� (because there are title changes)
����������������������� 9592030 (1861-1868) DEN & WOO ok, move KEN & OWU
����������������������� 6699241 (1870-1931) DEN, OWU & WOO ok, move KEN
����������������������� 7809779 (1931-9999) DEN & WOO ok, move KEN & OWU
����������������������������������� will need individual copies of the bib for each school because of ����������������������������������� ����������� large # of item records (per documents cataloging standard)
����������������������������������� NOTE: for those who were wondering, a x-link moves and corrects ���������������������������� itself when a record is moved from one bib to another
����������������������� 1768341 (1861-9999) KEN & OWU, transfer items and delete holdings
����������� Holdings on OCLC added or deleted as needed for all four schools
����������������������� DEN will do the clean-up OCLC work for all if that is ok with the others
2.� All volumes for all 4 will be linked to the main series record, in order by year and volume (multiple copies of the main records)�
����������� This will include both the volumes already in the collections and new ones as they ��������� arrive
����������� DEN will transfer existing records for all 4
����������� After the clean-up is completed, it will be important for each school to do a ����� catalog/shelf inventory
����������� Each school will add their own new volumes to the main record as they arrive
����������� For volumes with no subtitle, this completes their cataloging
3.� Volumes with subtitles - SERIES will also have individual records:
����������� OCLC serial record added to CONSORT, or DEN will create a new bib if no record is available.�
����������� Agreed: a sub-series record is preferred over individual monographic records for a ������ title with multiple volumes.
����������� DEN will x-link current holdings for all 4
����������� To be decided: who will do the bib work for new series as they come in.
����������� For new volumes each school will link their own volume and do OCLC updates ���������� following current cataloging practice.
����������� After a series is established and existing records are attached, each school will � handle their own added volumes.
����������� Sample, existing bib from OCLC: The Far East .b26216796� o36895463
����������� Sample, bib created by DEN when no series bib available on OCLC:
����������� .b26241936
(DEN holdings not complete as of
4. Monograph volumes with subtitles will also have individual records:
����������� OCLC monograph record added to CONSORT or DEN will create a new bib if no ��� record is available.�
����������� DEN will x-link current holdings for all 4.
����������� To be decided: who will do the bib work for new monographs as they come in. ����������� For new volumes each school will link their own volume and do OCLC updates ��������� following current cataloging practice.
����������� Sample, existing bib from OCLC: The assassination of Abraham Lincoln
����������� .b26216577�� o51049848
5.� Newly created bib records will follow the style of .b26241936.� They will include:
����������� SuDocs # in 0860
����������� Item number (is there anything in addition to 872-B?) in 074
����������� Series� in 440
����������� They will not include LC call numbers if they are uploaded to OCLC
6.� Volume and call number format in item records
����������� For x-linking to sort and display correctly, all item records need to have call ����� number and volume information entered in a consistent format (both for SuDocs ����������� and LC classification).� Therefore, even for monographs the following format ���������� needs to be used:
����������� Call numbers should include the stem but not the volume specific info
����������������������� Eg. SuDoc������������������������������������������� S 1.1:
����������������������� Eg. LC classification���������������������������� JX233.A3
����������� Volume fields
����������������������� Eg. for both SuDocs and LC���������������� 1954 v.3
����������� ����������� For those with SuDocs classification, should the year be a three digit year?� ����������������� What does this do if we use the system sorting feature?�
����������������������������������� Eg. 1954 is entered as 954 in the volume field
�����������������������
�����������
7.� Questions
����������� OK for Ellen/DEN to do OCLC clean-up for all?
����������� OK for Ellen/DEN to do CONSORT clean-up for all, bib and item?
����������� Does anyone have order or check-in records that will need clean-up?
����������� Should new records go to OCLC?
����������� OK to use the three bibs in #1 above for all?
����������� Agreed: a sub-series record is preferred over individual monographic records for a ������ title with multiple volumes.� Is this indeed �agreed�?
����������� Eventually: who takes the ongoing lead
����������� How are SuDocs years to be entered in the volume field in item records
Ellen Conrad,
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